View a user's course enrolments, event bookings, and external records to track their learning progression in Form LMS.
✅ Before you start: You need the Admin or Manager role. Managers can view history for users in the organisation units assigned to them. Site admins can also view history across workspaces.
User history
View a user's history in a workspace: Go to People → Users, find the user, and click History.
View a user's history across the organisation: As a Site admin, you have access to all workspaces. Without logging into a workspace, go to People → Users to see a user's workspace profiles across your whole organisation.
To view a user's history for one workspace profile, Site admins first log into that workspace. You can either:
- Click your profile icon, select Choose next to "Workspace not selected", then click Access on a workspace.
- Go to People → Users, find the user, click the expand arrow, and click the workspace name you want to access.
The history page has two tabs: Courses and External records. Click Export history to download the user's learning history.
Courses: This tab shows the user's current enrolments and completed courses, including event courses. You can see the course type (Digital, Blended or Event), enrolment date, completion date, status, and progress.
To see module information, click the expand arrow at the end of the row. You see each module, its status, and its score (if any). For event courses, you also see session dates and booking history.
Update module status: Admins and Site admins can mark an incomplete SCORM module as Completed. Click the edit icon next to the module status, select Completed, then click Save.
External records: This tab shows training the user completed outside Form. Admins and Managers can add a record by clicking Add external training.
Add an external record
To add an external record to a user's workspace profile, follow this guide:
External records - Adding to user history