Courses created in a workspace are available only in that workspace by default. Site admins can share courses to other workspaces.
✅ Before you start: You need the Site admin role. Your organisation must have two or more workspaces.
Share a course
- Go to Catalogue → Courses → find the course you want to share → click ⋮ → Share.
- Click Share next to each workspace you want to share the course with.
What sharing a course does
Once you share a course to a workspace, it becomes fully available there:
- It is available for enrolments, withdrawals, auto-enrolments, workflows, and reports.
- Admins can edit catalogue settings such as certificates, feedback, notifications, enrolment, and visibility. By default, the course visibility is set to hidden from learners.
- Admins can fully manage any events within the course. They can create, edit, and cancel sessions and bookings. All sessions are shared across all workspaces where the event is available.
ℹ️ Admins can view the details of all booked users on shared events, including users who booked from another workspace. To restrict events to a single workspace, do not share the course containing the event after creation.
Unshare a course
- Enter a workspace.
- Go to Catalogue → Courses → find the course → click ⋮ → Share.
- You can see the original workspace and where the course is currently shared. Toggle from Shared to Not Shared against the desired workspace.
- A modal appears warning that enrolments may be withdrawn. If the course is linked to auto-enrolments or workflow rules, you must remove those rules first. They are hyperlinked so you can go directly to the relevant workspace.
- Complete the steps above, and the course is unshared from the workspace.
ℹ️ If you are unsharing a course from the Me Learning catalogue, it must remain in at least one workspace. The modal below appears when you reach that limit.