Learn how to create a backdated session to record attendance for past events in Form LMS.
✅ Before you start: You need the Site admin or Admin role.
What is a backdated session?
A backdated session is a new session created with details matching a past session. This lets you record learner attendance for sessions that already took place.
For example, a learner may have been marked as absent but later confirmed as having attended. Creating a backdated session, booking the learner, and completing the register links the event completion to their history record.
Create a backdated session
- Go to Catalogue → Events.
- Find the original event and select ⋮ → Create session.
- Enter all session details to match the original session exactly:
- Date and time
- Location
- Trainer
- Any other relevant information
- Create the session and set it to Active.
ℹ️ To find the newly created session, change the Status filter to include Ended.
- Book the required learner(s) onto the new session.
- Mark the register for the learner(s) as completed.
The event completion now appears in the learner's history record.
The completion date matches the date of the learner's final event session, rather than the date their registration was submitted.
How dates are displayed
When you complete a register for a backdated session, different views in Form show different dates.
Learner history (admin view):
- Shows the date when the register was completed.
- Does not show the session date.
Event bookings report:
- Shows when the learner was booked onto the session.
- Shows the session end date.
- Provides accurate session date information.
ℹ️ Certificate completion dates: The date on the course certificate reflects the course completion date, not the session date.